Updating voters & correcting faulty data
Start by clicking on the “Update Voters” button from the dropdown menu of
.
You will then be redirected to the “Voter updaters” overview. Here, choose
to start the updating process. On this page, you can also see an overview of every update, the number of voters updated, and when the update was created.
In the pop-up screen, click “Choose file” and select your updated voters’ data file.
Now, you will see your Voter updater, and it should look something like this:
Make sure that the sample overview of your updated data is correct, then scroll down to the end of the sample viewer and choose “Continue.”
The system will show you a yellow sign with a message saying that it does not detect column mappings.
Click “Edit mappings” and map your columns accordingly. Electa updates the data from the identifier, so make sure that the identifiers in the updated file are exactly the same as the ones in the system. An example mapping is shown below. :
When done, click “Save changes” and a sample overview will appear. If you see no issues, click “Confirm column mappings.” You can also choose “Edit mappings” to go back to the column mappings screen.
You will now get a “Preview of result” where you can map the voter groups and enabled/disabled status. Click “Edit mappings.”
Click “Check data” and when you see , click the “Start update” button to finish the process.
Finally, you will get a confirmation overview that the voter updater has been completed successfully.
Video guide on the voter updater
In cases where your data file contains mistyped phone numbers, duplicate identifiers, incorrect email addresses, or other errors, the system will detect these errors as “Faulty data in file” when importing the data file. An example of this is shown below:
To correct this, you can start by downloading the rows. Do this by clicking on the button
. You will then download an excel file with all (and only) the faulty data, along with a description of the error.
Note: If you do not correct the faulty data before importing the file, the voters with faulty data will not be imported to the system.
Once you have the spreadsheet with the faulty data, you can now go back to your original spreadsheet/file and fix those errors.
With all errors fixed, you can re-start the import process again, this time with your corrected file. After this, all voters should be imported without issue.