Configuration

Under “Configuration” in the left-hand menu, you will see a list of all of the configuration options available for the election. Once you have created the election, you will need to configure some of these options.

• Locales: When you choose multiple locales, the system will allow the voter to choose the language of their frontend (display language) themselves. This also means that the system will add text fields for each locale you select. Should you use select multiple locales, you will then need to provide a translation for every editable text field in the system in each locale.

  • If you need more than one language, and you already have only one selected from the Summary setup, you now need to select the remaining locales.

  • Setting the default/fallback language of the election: If you already have all of your languages selected from the Summary setup, you should now deselect all options except the one locale you wish to have as the default/fallback language of the election and click “Update Configuration.” After that, you may re-select all of the previously selected locales.

Open

Open

• Title: This will be prefilled according to the title you have given to the election in the “Summary” section. Voters will see this title in the frontend.

• Description: This is the description of the election, displayed on the login screen under the title, as circled in the image below.

• Voter session timeout: The amount of time (in seconds) a voter has before their session expires. The time is counted from when the voter was last active.

• Voting round timeout: This is how long a voting round session can last before the voter must initiate a new session/login to vote again. This only applies for scheduled election events and when using the voting round user module in Live Conference Voting.

• Status: This is where you set the status of the election. An election can have three states: “open,” “closed,” and “scheduled.”

  • “Open” election status: When an election is set to “open,” voters will be greeted by the election code fields when they go to the election page.

  • “Scheduled” election status: When an election is set to “scheduled,” you will need to provide a time and date for when the election should begin and end. Should the voter try to log in before the selected time period, the election codes will not be visible and they will only see the starting time and date on the voting page. Check the section Schedule for more information relevant to this status.

  • “Closed” election status: When an election is set to “closed,” the voter will be met by a message stating that the election is closed, and they will not be able to see the election code fields.

Under “Schedule,” you have the options to “Schedule enable at” and “Schedule disable at.” With these options, you can set the start and end time/date of your scheduled election event. This is only relevant if your event is a Scheduled Voting-type election. The date and time of these options are displayed as day/month/year and hour/minutes, respectively.

If the option “Status” is set as “scheduled,” you will still need to fill out these fields.

Disclaimer: this is a feature flag.

Under “Statistics”, you will find the function “Segments” which allows you to create different voter segments. Voter segments allow for extra information regarding the voters to be added to the system. In “Configurations,” you must first create the different segments you wish to have, after which you can see and edit them under “Voters.”

Open

Open

Under “Candidacy,” you have the option to connect your election event to a specific candidacy. This is necessary to be able to import Candidacy files as contests. You can read more about how to import contests in the section Import a contestPreview.

• Under “Candidacy,” select the candidacy event you wish to link to this election event from the dropdown menu and then click “Update Configuration.”

Open

This is the section where you can choose the number of election codes your election will use. Election codes allow the voter to access the election. These election codes essentially serve as passwords, meaning that they need to be both secure and unique to every voter (i.e. member IDs, social security numbers, etc). You may choose how you would like to label each code on the election front page so that voters know where to type which credential.

• Amount of election codes: Here, you can choose the number of election codes you wish for your election to have. You can choose between 1 election code (one-factor voter sign in) to up to 3 election codes (three-factor voter sign in).

• Login link prefill: Here, you can choose one, some, all, or none of your election codes to be automatically prefilled in the relevant fields once the voter accesses the login page from a campaign send-out containing a login link. In the example below, we utilize two-factor voter sign in, with two election codes and election code 1 prefilled. This means that the voter must provide election code 2 to log in.

• Election code label: In this field, you may freely select a name for the election code. You should make this label as clear as possible to ensure that your voters know exactly what to enter in the field (e.g. “Birthdate”).

• Election code help: This corresponds to some text which will be under the box for each election code. Here, you can write a descriptive text which informs voters about what they should enter in the field or the format accepted by the text box. This helps your voters to be certain of what they should write in the given election code field.

• Election code placeholder: This is a placeholder inside the election code field, one which will disappear upon entering the election code. It can be used to show exactly how long the code needs to be or which format it needs to be in.

• Election code visibility: In this field, you can choose to have the election code visible or hidden. This applies both to codes, regardless of whether they have been prefilled or not. It is also possible to manually hide or show the election codes in the login screen by clicking on the eye symbol to the right. 

This section in the menu is relevant for the “Live Conference Voting” format. It displays the information and progress bars you can see while in the conductor panel and in the Live Conference Voter frontend.

• Enabled: This allows you to enable and/or disable the functionality of voter counts. When disabled, voter counts will not be shown in the frontend of the system. See below which counts can be selected.

• Shown counts: This function allows you to choose the items which should be visible in the sidebar for both voters and administrators. The counts which may be made visible are as follows:

• Voting progress bar: This function allows you to choose which values the voting progress bar displays. The options available for the voting progress bar display are listed below.