Organisation Overview
This page gives you an overview of the “Organisation” functionalities available inside Electa as a user.
The “Organisation” tab contains an overview of an organization’s information.
Max amount of voters per election indicates the maximum number of voters you may have in a single election event. Exceeding this amount in an election will result in an import error when importing voters.
Max amount of demo voters per election indicates the maximum number of demo voters you may have in a single election event. Exceeding this amount in an election will result in an import error when importing demo voters.
Site email domain shows the email set as the organization’s email domain sender. This can only be changed by an administrator, and will require you contact your assigned Lumi contact person.
Edit information button can be used to update organizational information, such as adding an organization’s name or uploading an organization’s logo. You will need the permissions afforded to at least an Organisation Owner to use this feature.
Under Election add ons and Candidacy add ons, you can see which functionalities are enabled for each type of event.
Finally, at the bottom of this box, you can see an overview of the number of elections, candidacies, and users within the organization.
Elections
This is a short list providing an overview of elections that exist under this Organization. Click on the election you want to navigate to for quick access. For a full list of elections, click on the “And X more…” tab located at the end of the list
You can also easily access the Elections' tab by clicking on the arrow next to it.
Users
This is a list providing an overview of users that exist under this Organization. Their emails and user roles will be visible. Click on a user from the list to gain quick access to their specific user profile. For a full list of users, you can click on the “Users” tab from the menu on the left. This will bring you to an extended overview of each user.
You can also easily access the Users' tab by clicking on the arrow next to it.
Candidacies
This is a list providing an overview of the candidacies that exist under this Organization. Click on the candidacy you want to navigate to for quick access. For a full list of elections, click the “Candidacies” tab located in the menu to the left.
You can also easily access the Candidacies' tab by clicking on the arrow next to it.
From the menu on the left, select “Elections.” This will give you an overview of all the elections which have been created under your organization.
Id indicates the systems identification number for the election event, which is used to identify events by the support team.
Title indicates the name of the election event.
Mode indicates the election’s current mode, or status. When set to “Demo” mode, there is no ongoing voting event since it is set up for demo purposes. When set to “Production” mode, there is a voting event occurring for this specific election. Click on “Mode” to sort the elections ascending/descending according to their mode.
Slug indicates the slug (url path) which the election has been given. Click on “Slug” to sort the elections in ascending/descending order alphabetically.
Created at indicates the time at which the election was created. Click on “Created at” to sort elections in ascending/descending order based on time and date.
Search
Enter the slug name into the search field to locate the election you want to find and conduct the search by clicking on the “Search” button.
Access election by clicking on the 
New Election will give you a drop down menu. To read more about elections and how to create them, we recommend reading the following articles:
From the menu on the left, select “Candidacies.” This will give you an overview of all the candidacies which have been created in your organization.
Id indicates the systems identification number for the candidacy event, which is used by the support team to identify events.
Title indicates the name of the candidacy event.
Slug indicates the slug (url path) which the candidacy has been given. Click on “Slug” to sort the candidacies in ascending/descending order alphabetically.
Created at indicates the time at which the candidacy was created. Click on “Created at” to sort candidacies in ascending/descending order based on time and date.
Access candidacy by clicking on the
+ will give you a drop down menu to create a new candidacy. To read more about candidacies and how to create them, we recommend reading the following articles:
Candidacy (Coming soon…)
Read more about user management here: User Management
All changes made within the Organisation are recorded in the “Auditing” tab (find it in the left-hand menu). That means that every single change (like updating, creating, deleting, etc) to any particular election within the specified Organisation will be registered and can be seen in this “Auditing” page.
This page gives you an overview of the following fields:
Item: refers to the specific item/feature in which the change was made.
Event: specifies the type of change made (eg. update, create, destroy). There are specific actions, like clearing voter data and revealing election codes, that will be already specified in this column
Election: shows which specific election the changes happened in.
Actor: shows which user or admin performed the changes.
Changes: shows a specific description of what was changed.
Item address: this is a unique code that is given when a change directly affects the election board. This code allows to track the responsible of the changes made from the digital bulletin board.
Created at: shows the time and date of when the change was made.
Additionally, the Search bar at the top allows you to filter audit logs by creation date or time range, the individual who made changes, item address, and/or a specific election.
Finally, you can download all the data recorded by clicking on the “Download organisation logs.” This action outputs a .csv file containing all audit logs of the Organisation (as shown below).
The information in the .csv file reflects all the information in the “Auditing” page. Under “Object”, you can specifically see what the data looked like before the change was made – this allows for reversability of the data.
Coming soon.
From the menu on the left, select “Translation.” This will give you an overview of all the translation keys available under your organization. This is a tool which allows you to create individual translations for the voting interface to help you label functionalities in different languages based on the needs of your users/voters.
On this page, you can change and update translations for items in all available languages. These will then be entered into your elections and pre-elect/candidacy events.