Organisation Overview

This page gives you an overview of the “Organisation” functionalities available inside Electa as a user.

1 1. Summary
2 2. Elections
3 3. Candidacies
4 4. Users
5 5. Auditing
6 6. Accounting
7 7. Translations

The “Organisation” tab contains an overview of an organization’s information.

Max amount of voters per election indicates the maximum number of voters you may have in a single election event. Exceeding this amount in an election will result in an import error when importing voters.

Max amount of demo voters per election indicates the maximum number of demo voters you may have in a single election event. Exceeding this amount in an election will result in an import error when importing demo voters.

Created at indicates when the organization was initially created.

Updated at indicates when the information about the organization was last updated. This time stamp updates any time organizational information is changed, including the organization name, logo file, max voters, max demo voters, feature flags, and so on.

Edit information button Screenshot 2024-07-19 at 14.35.53.png can be used to update organizational information, such as by adding an organization’s name or uploading an organization’s logo. You will need the permissions afforded to at least an Organisation Owner to use this feature.

Elections

This is a short list providing an overview of elections which exist under this Organization. Click on the election you want to navigate to gain quick access to it. For a full list of elections, click the “Elections” tab located in the menu to the left.

Users

This is a list providing an overview of users which exist under this Organzation. Their emails and user roles will be visible. Click on a user from the list to gain quick access to their specific user profile. For a full list of users, you can click on the “Users” tab from the menu on the left. This will bring you to an extended overview of each user.

From the menu on the left, select “Elections.” This will give you an overview of all the elections which have been created under your organization.

Id indicates the systems identification number for the election event, which is used to identify events by the support team.

Title indicates the name of the election event.

Mode indicates the election’s current mode, or status. When set to “Demo” mode, there is no ongoing voting event since it is set up for demo purposes. When set to “Production” mode, there is a voting event occurring for this specific election. Click on “Mode” to sort the elections ascending/descending according to their mode.

Slug indicates the slug (url path) which the election has been given. Click on “Slug” to sort the elections in ascending/descending order alphabetically.

Created at indicates the time at which the election was created. Click on “Created at” to sort elections in ascending/descending order based on time and date.

Search

Enter the slug name into the search field to locate the election you want to find and conduct the search by clicking on the “Search” button.

Access election by clicking on the Screenshot 2024-07-19 at 15.01.15.png next to the election to which you would like to go.

New Election will give you a drop down menu. To read more about elections and how to create them, we recommend reading the following articles:

From the menu on the left, select “Candidacies.” This will give you an overview of all the candidacies which have been created in your organization.

Id indicates the systems identification number for the candidacy event, which is used by the support team to identify events.

Title indicates the name of the candidacy event.

Slug indicates the slug (url path) which the candidacy has been given. Click on “Slug” to sort the candidacies in ascending/descending order alphabetically.

Created at indicates the time at which the candidacy was created. Click on “Created at” to sort candidacies in ascending/descending order based on time and date.

Access candidacy by clicking on the Screenshot 2024-07-19 at 15.01.15.png next to the candidacy to which you want to go.

+ will give you a drop down menu to create a new candidacy. To read more about candidacies and how to create them, we recommend reading the following articles:

Read more about user management here: https://assemblyvoting.atlassian.net/wiki/spaces/KB/pages/9306114

Coming soon.

From the menu on the left, select “Translation.” This will give you an overview of all the translation keys available under your organization. This is a tool which allows you to create individual translations for the voting interface to help you label functionalities in different languages based on the needs of your users/voters.

On this page, you can change and update translations for items in all available languages. These will then be entered into your elections and pre-elect/candidacy events.

The grey bar at the top of the translation page allows you to find and filter translation keys in the system by searching for various attributes. You can access all of the filters by clicking on the Screenshot 2024-08-13 at 12.32.31.png button to the left.

You may filter or search for translation keys via the following items:

Includes: Here, you can type any word to see which translation key includes that word, either in the key itself or in the translation text.
Missing for: Search for translation keys which have a missing translation for one of the languages. You can do this by selecting that particular language from the dropdown menu.

Key: Search for translation keys by their key (in red).

Tag: Search for translation keys by their tag. Not all tags will be visible to you. You will mostly only be able to see the translation keys with the tag: .

Suggested default: Search for translation keys by their default translation (“yes” for “Default”, “no” for when there is more than the “Default” translation - that could be both Organisation and/or Election translations).

Each translation page displays up to 10 translation keys in all available languages. At the bottom of every page. you will find the following navigation bar:

To edit and/or change a translation, start by clicking on the translation you wish to change. Write the new translation and then either save it by clicking on the Screenshot 2024-08-13 at 12.03.59.png button or cancel the changes by clicking on the Screenshot 2024-08-13 at 12.04.25.png button.

Once you have created a new translation, you will now be able to see both the default and the customized organization translations. By default, the system will use the newest translation created – this means that the translation currently being used in your organization will be the lowest one on the list, as shown below: